How To Be More Productive + Less Busy To Get Stuff DONE
Because There’s A Difference Between Productive + Busy
It can be quite easy to get stuck in busy mode rather than focusing on being productive. Busy means you’re doing a lot of things and your time is full. You might not have any free time for anything you enjoy. Being productive means you’re doing the important things that mean something, and you have time to do the things you love.
Managing to get the balance right between the two can be difficult sometimes. Even if you’re self-aware, sometimes you can catch yourself on the busy hamster wheel!
In today’s post, I want to share some of my ideas on how to be more productive (in the real world!) and less busy. I hope you enjoy and find some inspiring info.
Get Clarity + Choose Your Top Three Priorities Each Day
When you’re working in your day job or your business, running your home, or otherwise planning your day, it’s important to get clear on the overall priorities.
It can be easy to get swept away with all the things we ‘should’ be doing rather than what WE want and need to do.
A great way to be more productive is to set a list of priorities for the day.
By stripping away all of the other bits and pieces and simply focusing on the priorities for the day, you’ll be productive because you’re more likely to achieve the things that are necessary.
Try writing a priority list each day – narrow it down to the top three things that you MUST get done that day. Those things that your job or business depends on. Write this list first thing in the morning before you get on with any work.
By narrowing your focus and making sure you’re hitting those big priorities, you’ll also find that you’re being more effective within your role. Of course, you can deal with other things as you go, but making it a point to hit those top 3 things you’ll realise how much of what you do is wasting your time rather than maximising it when it comes to success and growth in your career, biz + home life.
Each day has its own agenda and I promise to myself I’ll do what is IMPORTANT before I stop for the day.
Avoid Distractions As Much As Possible
Our world is full of distractions! It can be very difficult to keep focused on work, especially with so many calls, emails, messages and notification vying for our attention, let alone all of the people asking for help, advice or for you to do things.
There are some great ways that you can manage and reduce distractions to help you work as productively as possible:
- Put do not disturb on your personal phone when you’re working, to stop notifications etc pulling your attention away
- Check your emails at set times a day if you’re able to within your role – please don’t ignore important work emails if your job depends on responding to things urgently, do not get in trouble following this!!
- Set break times, especially if you set your own routine or work from home, so that you can do what you want to do like check social media, during specific times.
Trying to keep yourself focused can be quite a task, especially when we’re so attached to our phones (I certainly am anyway!). It’s an effort but it’s really important and girl, it will be so useful for you.
Design A Workspace That Makes You FEEL Productive + Creative
Work is creative, no matter what you’re doing. You’re working and building, everything you do is a creation and you need that environment to feel it!
Having a beautiful environment is a great way to help you feel productive and creative. It’s like a boost to your mood that you don’t necessarily even notice!
At the moment, I don’t really have a designated desk area because we’re living with my partners’ parents. I have my dressing table which I use for my day job, but this isn’t quite the dream!
If you can, get a small desk, set up your computer or laptop. Put some plants, pictures, books etc and lay them out in a way that makes you feel good when you see it. Creative and beautifully designed spaces give me so much inspiration to GET HUSTLING!
Plan Meals To Avoid Wasting Time
It’s important to use your time as wisely as possible, especially if you have a lot of pressures and responsibilities. Wasting half an hour a day to make your lunch, especially now you might be working from home might not be achievable.
Spending the time at the weekend or one evening a week to bulk prep as much food for work as possible will save you so much time in the long-term.
Enough said on this one, I write about it but not always very good at it myself in practice! I’m fussy as all hell with food and struggle to find things I like to eat. Prep is helpful but I don’t always like leaving food for too long as it stresses me out to then eat it, so personally I balance this the best I can.
Go Digital As Much As Possible
It can be time-consuming to fill out paperwork all day. Not only that, but it’s wasteful and in this day and age, completely unnecessary! We have the technology to fulfil so much of our needs.
I appreciate if your day job doesn’t allow it, then you have to follow the rules. However, if you can make some good suggestions for ways to reduce printed paper and fill out documents online etc you might get some big brownie points!
If you work within your own business, then trying to make as much of your processes and systems digital as possible is a great idea. Not only is it a more sustainable way to conduct things, but it helps time-saving and productivity.
Often when filling out documents by hand, you might make errors and need to re-do documents which wastes your time. You can spellcheck documents, Grammarly is amazing if you don’t already use it! Download it free and see the difference it makes.
2 Minutes Task? Do It Immediately
One of the best ways to be productive is to deal with those tasks that take two minutes or less immediately.
As soon as they come up, just get them done. Don’t wait and store them up until later. The longer you leave these things, the more time they’ll take later on!
By getting them done there and then you’re not wasting any time or thought-process dealing with it.
Also, when sorting out easy stuff, it can get you in the mood to be productive and you can smash through a load of other things! Try getting into the habit and see how much easier these things become.
Don’t Multi-task! Focus On ONE Thing At A Time
It can be tempting to multi-task, and we’ve always been lead to believe that it’s an impressive thing to be able to do.
But actually, it tends to make you quite ineffective at both of the things you’re trying to do!
Humans struggle to swap between tasks and we don’t usually have the capacity to keep our attention focused on two things at once. Instead, focus on doing the best you can at one thing at a time and you’ll definitely be more productive and more effective at the things you do work on!
I hope you’ve found these tips useful! Keeping productive rather than filling your time up with busy tasks will get more done, leave you feeling more accomplished and getting sh*t done!