Top Apps + Tools For Productivity and Organisation In Your Online Business
Organisation Is The Key To Avoiding Burnout!
When you start your online business, you can quickly get overwhelmed with all the things you become responsible for. There are so many different elements that go into it, and you wear all the hats. You’re head of marketing, sales, content creation, website management, social media management, product creation, lead gen… everything.
It can be super overwhelming, and there becomes a NEED for some organisation.
And thank f*ck someone came up with all these apps and tools that give a serious helping hand when it comes to productivity and organisation in your business.
In today’s post, I am going to share some of my favourite tools that I use daily to manage my own online business. I currently have a 9-5 job too, so managing my time and keeping on top of my projects is important!
These are really useful, and pretty crucial when it comes to running my online business, so I’m sure you’ll find them super useful too. Let’s get into it!
*Some of the links in this post may be my affiliate links, which means I may earn a small commission from any purchase made. The tools I am recommending are all things I use personally and LOVE, as I only want to share things that bring value to you! There would be no additional costs for you too – never ever!*
1. Google Drive // File Sharing
When you’re running an online business, it’s very likely that you’ll have a large number of files that you need to be transferring from your different devices.
Mostly for me, it’s transferring photos, videos and audio recorded on my phone across to my laptop.
Using a tool such as Google Drive makes this so easy.
If you’re not sure what Google Drive is, it’s is effectively a cloud-based storage software that syncs up across your devices. I have it on my phone and my laptop and can upload files and access them no matter where I am and what device I’m using.
Simply log in using your Gmail address and you can use it across any of your devices. You get 15GB of free storage with Google Drive which is a decent amount, to begin with.
(You can also use Dropbox for the same purpose.)
Both of these tools are great for saving you time, keeping your files organised, and backed up in case anything happens to them. I’ve got into the practice of keeping these super organised, using filing systems and deleting things I don’t need anymore.
If you are struggling with managing all of your files and using cords to transfer files, girl stop! Get a file-sharing tool like Google Drive and any stress is gone!
2. Asana // Project Management
When you have so many different elements for your business going on at any one time, a project management tool comes in so handy. It can seem overwhelming to begin with, but it WILL make your life easier, I promise!
If you’re the kind of person (like me) who writes loads of notes and has so many ideas going on at any one time, it can end up getting confusing and you might end up losing things, forgetting ideas and not keeping on track with plans.
Asana is a project management tool that you can use and customise in SO many different ways to suit your own business.
You can create to-do lists, daily/weekly/monthly schedules, planners, content schedules, workflows for all areas of your business – the list goes on!
In Asana, you create projects that can come in various formats: list, board, timeline and calendar.
You can then customise these individual project types to make them work for you, depending on the project you’re working on, or the type of productivity tool you want to create.
For example, you can create a simple to-do list under one header, or break it down into different categories using the list option, like this:
Or you could use the board option to create cards with dropdown options to create a workflow for a certain project or time period.
You can customise these and the other types in so many different ways that will help you manage your own projects in the best way possible!
I love using Asana tools for various projects! If you are struggling to keep on top of things, try testing out some of the Asana tools. They make running your business so much easier.
3. Canva // Graphic Design
Another amazing tool you’ll hear about all the time if you’re blogging, or creating any kind of graphics for your website, Instagram, Pinterest etc is Canva.
It’s a really simple drag and drop tool with amazing functionality, even with the free version.
You can create beautiful graphics in various different sizes using their templates. You can create graphics for every single kind of platform and post size you can think of, or create a custom-sized one based on what you need it for.
I love to create templates I can use over and over again which makes creating things so quick. They also have a brand kit option so you can easily use your brand colours, fonts and logos.
It’s soo easy to edit things as well, and they even have an app so you can create posts on your phone, and upload straight to your platform of choice.
Definitely one of my favourite and most used tools for my business!
4. Planoly // Instagram Scheduling + Planning
Another great tool for managing your online business is Planoly.
Simply put, it’s an auto-scheduling tool where you can see your Instagram posting schedule. It’s laid out like a calendar, and you can insert your future posts into it.
You can actually auto-schedule your images from within the app too.
On the left, you can see the image I want to upload. You can write your caption, add hashtags, tag people and put in your location and then decide when you want to post it.
Having the month laid out as a schedule and getting to plan in when you post certain things ahead of time will make it so much easier to plan and stay on top of your content plans.
5. Google Docs + Sheets // Planning, Tracking Etc.
Another couple of standard tools for any blogger, solopreneur or online business owner, Google Docs and Google Sheets are great free tools for planning, creating documents, and tracking your stats as you grow.
Google Docs is a simple document app which you can use for all kinds of documents, projects and PDFs. I use this alongside Canva to create my freebies and paid digital products like Growth Mindset Magic.
It’s really simple to use and you can easily download your document as a PDF for your own use.
Google Sheets is a spreadsheet app where you can create awesome sheets to help you keep track of your stats, and monitor your business on a financial level.
For me, I love to create spreadsheets to track my stats for all of my blog, social media following etc which helps me to view my business as it grows. It’s also good to track income and expenses, especially over time and see where you can make changes etc.
You can also use spreadsheets for content planning + scheduling, client management and so many other things!
Both of these tools make it sooo much easier to keep track of your business. I love being able to create customised things that work for me and my situation and can grow with me over time.
6. Adobe Premiere Rush // Video Editing
The final tool I want to share with you today is the app I use for video editing. I am an absolute beginner when it comes to creating videos for sharing online! So I needed an editing software that was simple to use and can ease me into creating professional, polished videos for sharing as part of my business and brand.
Adobe Premiere Rush is a video editing software that you can use to create professional-looking videos for your blog or online business. It is the version recommended for those creating content for online use, as they also have a further version called Adobe Premiere Pro. Depending on your own needs, either might work for you, so it’s worth checking them both out and comparing them to see what you need.
Like I mentioned, I am an absolute beginner when it comes to video editing, but have found this software easy to get started with. I’m learning loads from testing and trying it out myself. If you want to get started with adding titles, editing out when you mess up or fading out etc, Adobe Premiere Rush is a great tool.
There are so many amazing tools out there for growing and managing your business, and keeping yourself productive and organised. I love all of these, they’re fun to use and help massively when it comes to avoiding burnout.
Especially in the early days, it can be overwhelming when you start your online business. If you need some support, check out my free audio training below! I’m here to help you deal with those feelings and help you put things in place to get on top of all areas of your business.